Members, meetings, communications and authenticated minutes — one platform so secretaries save hours and every member gets the PV quickly.
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Meeting minutes
Statutory meeting — Mar 2026
Rotary Minutes connects club life — from meeting to official minutes — so presidents, secretaries and members stay aligned without scattered tools.
Up-to-date directory, photos, roles, sponsorship and attendance tracking.
Scheduling, live mode, check-in and participation stats.
Guided drafting, approval, authenticated PDF and bulk member delivery.
Branded emails, campaigns and notifications — without leaving the platform.
Outcome: fewer late minutes, more transparency for members, and a secretary role that breathes again.
Modules included per plan
Modular building blocks activated with your subscription — without cluttering the secretary's daily workflow.
Dues, treasury and treasurer PDF reports.
Meeting decisions turned into tracked tasks with reminders.
Meetings, deadlines, events and member birthdays.
Each member views dues, attendance and shared documents.
Archives, mandates, integrations and district view (High level).
Every plan includes a solid core. Advanced modules unlock with Active and High level.
From day-to-day management to official minute delivery — for secretaries, presidents and districts.
Profiles, commissions, birthdays and attendance history
Agenda, live mode, QR check-in and reminders
Decisions and actions captured during the meeting
Send to all members, online verification link
Logo preserved, QR authentication, email attachment
SHA-256 hash, audit trail, per-club isolation
From meeting to authenticated PDF in three simple steps.
Follow the agenda, capture decisions and assign action items during the meeting.
President and members read, comment and approve before finalization.
Export a PDF with QR authentication and keep a versioned history.
Whether you write minutes, lead the club, or oversee a district — Rotary Minutes adapts to you.
Draft, finalize and share minutes in minutes, not hours.
Stay on top of decisions, actions and club activity at a glance.
Monitor district-wide activity with read-only access to finalized data.
Choose the plan that fits your club. Modules activate automatically with your subscription.
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14-day free trial — members, meetings and minutes in one tool. Your next minutes can go out tonight.
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Rotary Minutes is an independent tool. It is not affiliated with, endorsed by, or sponsored by Rotary International. Terms of use